Party Planning Checklist

Holidays & Occasions

Whether it is a birthday, Halloween or harvest, Christmas, or New Year, a party is a great way to celebrate. By creating a checklist of things to accomplish and a timeline in which to accomplish them, you’ll save yourself lots of time and frustration.

Party Planning Checklist
One Month Before Three Weeks Before Two Weeks Before
 ___ Create a Party Budget ___ Choose a theme ___ Make the guest list ___ Make or buy invitations ___ Create menu ___ Choose activities/games ___ Order supplies & favors ___ Book entertainment  ___ Send invitations ___ Rent any equipment ___ Make shopping list ___ Order food/catering  ___ Order cake ___ Buy pinata & fillers ___ Order flowers
One Week Before Three Days Before Two Days Before
___ Do major cleaning ___ Buy food & beverages ___ Buy candles/matches ___ Buy thank you cards ___ Contact non-RSVP guests ___ Make party timeline ___ Order balloons ___ Buy garbage bags ___ Arrange party favors/bags ___ Confirm entertainment ___ Choose party music/playlist ___ Clean party area, ___ Clean bathrooms
One Day Before Party Day! Day After
___ Charge camera/video camera ___ Decorate for party ___ Set up games/activities ___ Set out party favors ___ Prepare food that can refrigerate well ___ Bake cake ___ Pick up cake, ice, balloons ___ Frost homemade cake ___ Prepare food ___ Finish decorating ___ Prepare cake table ___ If presents, set up receiving area & get gifts received list ready ___ Don’t forget to smile ___ Return rented/borrowed equipment ___ Put reusable items in a bin/box ___ Throw away whatever you don’t intend to use again ___ Download photos ___ Vacuum floors ___ Break out those thank you cards


So you can get your list on.

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